HR professionals in Malta manage more than just payroll and paperwork. You’re balancing compliance with multiple government bodies, fielding daily employee requests, tracking records, and keeping leadership informed, all while navigating tight deadlines and strict regulatory rules.
Without structure, it’s easy to fall behind. One missed Jobsplus form, late FS5 submission, or forgotten leave balance check can lead to penalties or internal issues.
That’s why a detailed HR task list can be so helpful.
We’ve created the Daily-to-Annual HR & Payroll Checklist for Malta, a free resource built to help HR professionals stay compliant, organised and ahead of every deadline. It’s your go-to guide for managing day-to-day tasks, monthly filings, and yearly requirements without the last-minute scramble.
Why Is This HR Task List Helpful?
HR in Malta comes with a very specific set of compliance requirements, from Jobsplus notifications and Commissioner for Revenue (CfR) forms to DIER inspections and GDPR audits.
Many HR teams still rely on spreadsheets, sticky notes, or fragmented systems to track tasks. That leaves too much room for error.
A checklist brings structure. It helps you:
- Stay compliant with Maltese employment regulations
- Avoid late penalties or audit risks
- Create repeatable, traceable processes for your team
- Free up time for longer-term HR initiatives
Daily HR Tasks in Malta
Start each day by covering the basics. These small but consistent tasks prevent issues from building up:
- Approve employee leave requests promptly to ensure proper records
- Update attendance and time tracking systems
- Submit Jobsplus engagement or termination forms as needed
- Respond to time-sensitive employee queries around contracts, salaries, or benefits
A few minutes each day here can save hours of cleanup later.
Weekly HR Responsibilities
Your weekly rhythm should focus on keeping employee data clean and processes moving smoothly:
- Review and approve weekly timesheets to prepare for payroll
- Update employee records, including address changes, bank details, or job title adjustments
- Track probation periods and schedule check-ins or evaluations
- Stay updated on changes to Wage Regulation Orders (WROs) that may impact pay
- Update job postings and review applications
These tasks are often overlooked, but they’re critical for payroll accuracy and performance tracking.
Monthly HR & Payroll Tasks
This is where most compliance deadlines live, especially around payroll. Each month, make sure to:
- Process monthly payroll, including any overtime, allowances, or deductions
- Submit the FS5 form to the Commissioner for Revenue, due by the 15th of the following month
- Distribute payslips to employees, either digitally or in print
- Track employee contracts and work permits nearing expiration
- Generate HR reports for leadership, including headcount, turnover, and absence rates
Missing a monthly deadline, especially around taxes, can create immediate legal and financial consequences. Having these clearly outlined helps you stay in control.
Quarterly HR Tasks
Quarterly responsibilities offer a good chance to zoom out and assess team performance, legal obligations, and long-term plans:
- Pay statutory bonuses (due in March, June, September, and December)
- Run performance reviews or check-ins, depending on your cadence
- Hold internal training sessions and refresh health & safety protocols
- Review HR budgets and succession planning, especially ahead of end-of-year planning
Quarterly reviews also help you measure employee development and morale, both of which impact retention.
Annual HR Compliance Duties in Malta
These tasks tend to sneak up if you’re not careful, but they’re critical for closing out the year and preparing for audits:
- Submit FS3 and FS7 forms to the Commissioner for RevenueConduct company-wide performance evaluations
- Update salary bands and HR budgets for the coming year
- Audit all employee files for DIER and GDPR compliance (contracts, ID documents, leave records)
- Reconcile annual leave balances and roll over (or clear) unused days as per your policy
Annual HR work takes time, start early and split it across Q4 where possible.
Automate Processes Where Possible
If you’ve worked through everything above, you know how much time admin work takes. Between calculations, form submissions, file updates, and internal reporting, it’s easy to spend most of your week just keeping the wheels turning.
That’s why more HR teams in Malta are automating:
- Payroll runs that calculate wages, taxes, and bonuses accurately
- Automatic FS3, FS5, and FS7 form generation
- Employee self-service portals for leave requests and payslip access
- Centralised digital employee records that stay audit-ready
Want to simplify your HR processes? Book a free demo and see how automation can save hours each week while keeping you fully compliant.
Download Your Free HR Checklist for Malta
We’ve taken all the daily-to-annual tasks and built them into a downloadable, ready-to-use format.
Inside, you’ll get:
✅ A detailed breakdown of tasks by day, week, month, quarter and year
✅ Key deadlines for Jobsplus, DIER and CfR
✅ A repeatable framework you can use year after year
